Job description of legal assistant

Job description of legal assistant


Legal assistants help attorneys by performing a variety of tasks, such as conducting legal research, drafting and reviewing documents, corresponding with clients, setting up meetings, hearings, and trials, as well as maintaining and organizing files.

A high school diploma is needed to work as a legal assistant, and the majority of them have an associate’s degree or paralegal studies certification. Legal assistants generally have excellent organizational and attention-to-detail skills, as well as strong communication abilities.

legal assistant

Overall purpose

A legal assistant’s main responsibility is to support attorneys and other legal professionals in a variety of legal contexts, including corporations’ legal departments, government agencies, and law firms. A legal assistant helps attorneys prepare for trials, hearings, and meetings by carrying out a variety of tasks, including doing legal research, drafting legal documents, managing and organizing files, setting up appointments, talking to clients, and coordinating with other professionals like court staff and expert witnesses.

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Additionally, a legal assistant assists attorneys with bookkeeping, billing, and customer database upkeep. They could also help with training and managing other support employees, as well as with the creation of presentations, reports, and proposals.

Overall, the purpose of a legal assistant is to provide essential support to lawyers and legal professionals so that they can focus on their core legal work, ultimately helping to ensure that legal matters are handled efficiently and effectively.

Primary duties

  • Collect, examine, and organize the evidence and other legal documents for attorney review and case preparation
  • Draft and proofread correspondence and legal documents, such as pleadings and contracts
  • Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
  • Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
  • Communicate with clients and witnesses to schedule meetings, interviews, and depositions
  • Manage, organize, and maintain documents in paper or electronic filing systems
  • Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements

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Qualifications required

  • A high school diploma or general education degree (GED) required
  • associate’s degree in paralegal studies, a paralegal certificate, or a Bachelor’s degree preferred
  • 1-5 years of experience as an administrative assistant (preferably in a law firm or a corporate legal department), legal assistant, legal secretary, or paralegal
  • Detail-oriented and highly organized
  • Excellent verbal and written communication skills and professional demeanor
  • Strong knowledge of Microsoft Office, including Word, Excel, and Outlook
  • Ability to work independently, manage large workloads, and keep deadlines

Experience required

Conducting legal research and analysis of cases, statutes, regulations, and other legal materials

Assisting with drafting legal documents such as briefs, pleadings, contracts, and agreements

  • Organizing and managing case files and documents
  • Scheduling and coordinating meetings, court appearances, and depositions
  • Communicating with clients, witnesses, and other parties involved in a case
  • Assisting with trial preparation and attending court proceedings
  • Managing calendars and deadlines for attorneys
  • Billing clients and maintaining financial records
  • Keeping up-to-date with changes in laws and regulations relevant to the law firm’s practice areas.


KSAO stands for Knowledge, Skills, Abilities, and Other characteristics that are necessary for a particular job. Here are the KSAOs for a Legal Assistant:

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  • Knowledge of legal terminology, procedures, and principles
  • Knowledge of relevant laws and regulations
  • Familiarity with legal research methods and tools
  • Understanding of court rules and procedures
  • Knowledge of various legal documents and their formats


  • Excellent communication skills, both verbal and written
  • Strong organizational and time management skills
  • Attention to detail and accuracy in completing tasks
  • Ability to work independently and as part of a team
  • Proficiency in using legal software and databases
  • Analytical and critical thinking skills
  • Ability to summarize and present complex information clearly and concisely


  • Ability to multitask and handle competing priorities
  • Ability to maintain confidentiality and discretion
  • Ability to manage a large volume of documents and information
  • Ability to work under pressure and meet deadlines
  • Ability to adapt to changes in priorities and procedures

Other characteristics:

  • Strong ethical standards and professional demeanor
  • Interpersonal skills to build relationships with clients, attorneys, and other stakeholders
  • Flexibility to work outside of regular business hours when required
  • Continuous learning and self-improvement mindset.

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In conclusion, a legal assistant supports attorneys and other legal professionals in a variety of legal situations, playing a critical role in the legal industry. They carry out a variety of duties, such as gathering legal information, drafting legal documents, managing and organizing files, setting up meetings, interacting with clients, and working with other professionals.

A legal assistant can assist in the creation of presentations, reports, and proposals in addition to supporting attorneys with administrative tasks like invoicing, bookkeeping, and managing client databases.

In general, a legal assistant’s role is to offer crucial assistance to attorneys and other legal professionals so that they can concentrate on their primary legal duties, eventually assisting in the prompt and effective handling of legal matters.

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